Why is it Important:

In today's digital age, where sensitive information and personal data are often just a few clicks away, the importance of locking computer screens when leaving the workstation cannot be overstated. This simple yet crucial security measure helps protect not only your own data but also the integrity of the entire Norwich's digital environment. In this knowledge base article, we'll delve into why locking computer screens is essential and provide practical tips.

1. Data Security

Preventing Unauthorized Access: Locking your computer screen ensures unauthorized individuals cannot access your files, emails, or confidential information. This is particularly vital in workplace settings where sensitive Norwich data is stored on computers. Some examples of unauthorized actions an individual could do on an unlocked machine include but are not limited to:

• Send an email from your account.
• Tamper and delete your files.
• Access and download Confidential data.
• Encrypt or damage your device.
• Attempt to install malicious software.
• Ask what could someone access on my machine that would affect myself or the University.

2. Compliance and Legal Requirements

Meeting Regulatory Standards: In certain industries, compliance with data protection regulations, such as the General Data Protection Regulation (GDPR) or the Health Insurance Portability and Accountability Act (HIPAA), is mandatory. Locking screens is often an essential requirement to maintain compliance and avoid costly legal consequences.

Preventing Data Breaches: Failure to lock screens can lead to data breaches, which may result in legal liabilities, fines, and damage to an organization's reputation.

3. Workplace Security

Preventing Wandering Eyes: The University setting lends itself to a wide variety of people on campus, some employees, students, or visitors. In a shared workspace, colleagues or visitors might have access to your computer if it's left unlocked. Locking the screen prevents any unintended or deliberate tampering with your work.

Maintaining Accountability: Locking your computer when stepping away ensures you take responsibility for your digital actions. This is especially crucial in environments where security breaches can lead to serious consequences.

Tips for Locking Your Computer Screen

1. Keyboard Shortcut: Most operating systems offer a keyboard shortcut to lock your screen. On Windows, it's typically Windows Key + L, and on macOS, it's Control + Command + Q.

2. MacOS Only Hot Corners: Mac offers the user the ability to set up hot corners which means when the mouse is slid into that specific corner it will perform an action like locking the screen. Apples guide on how to user hot corners can be found here: https://support.apple.com/guide/mac-help/use-hot-corners-mchlp3000/mac

3. Password: Using a strong password makes sure that once your machine is locked it is not easy to access.

4. Educate Colleagues: Encourage your colleagues to lock their screens as well. An organization-wide culture of security is more effective at preventing breaches.

In conclusion, locking computer screens when leaving the workstation is a fundamental practice for safeguarding data, ensuring compliance with regulations, and maintaining workplace security. It's a simple but crucial step that everyone should take to protect both personal and professional information. By following these tips and making it a habit, you contribute to a more secure digital environment for yourself and Norwich.